António Almeida Cortiças Logo
António Almeida Cortiças Logo

Privacy Policy

The Privacy Policy of António Almeida Cortiças, S. A., hereinafter referred to as “AAC”, aims to make known who we are, for what purposes we collect personal data, how we treat them, with whom we share them, for how long we keep them, as well as ways to contact us and exercise your rights.

WHO IS RESPONSIBLE FOR THE PROCESSING OF YOUR PERSONAL DATA?

The person responsible for processing personal data is António Almeida Cortiças, S. A., a limited company, registered at the Commercial Registry Office of Santa Maria da Feira, with the unique registration and Tax Identification number 501 901 914, headquartered at Rua de Docins 455, in the parish of Santa Maria de Lamas, municipality of Santa Maria da Feira, district of Aveiro.

WHAT IS PERSONAL DATA?

Personal data is any information, of any nature and regardless of its support, including sound and image, relating to an identified or identifiable natural person.

A natural person who can be identified, directly or indirectly, namely by reference to a name, identification number, location data, identifiers electronically or to one or more specific elements of their physical, physiological, genetic, mental, economic, cultural or social.

WHAT CATEGORIES OF PERSONAL DATA DO WE PROCESS?

Data and data examples (not exhaustive):

* Civil identification data (eg name, signature);

* Tax identification data (eg tax identification number, tax office code);

* Address and contact details (eg tax address, mailing address, landline telephone, mobile phone, fax, e-mail address);

* Contractual data (eg payment data, account number, IBAN).

WHAT ARE THE LEGAL GROUNDS FOR THE PROCESSING OF PERSONAL DATA?

Consent

Your consent must be expressed – in writing, orally or through the validation of an option – and prior, freely, informed, specific and unambiguous.

Execution of contract and pre-contractual steps

When the processing of personal data is necessary for the conclusion, execution and management of the contract entered into with AAC and to which the data subject is a party or for pre-contractual steps at the request of the data subject.

Compliance with legal obligation

When the processing of personal data is necessary to comply with a legal obligation to which AAC is subject.

Legitimate Interest

When the processing of personal data corresponds to a legitimate interest of AAC, such as, for example, the processing of data essential for the improvement of the quality of services.

WHAT ARE THE PURPOSES OF THE PROCESSING OF PERSONAL DATA?

Purposes and Examples of Purposes (non-exhaustive)

- Management of the contractual relationship (eg management of contacts/complaints; information and requests; management of invoicing, collection and payments);

- Accounting, tax and administrative management (eg accounting and invoicing; tax information, including sending information to the tax authority);

- Litigation management (eg judicial and/or extrajudicial collection; management of other conflicts);

- Compliance with legal obligations (eg responding to police, judicial, tax or regulatory bodies);

- Information security control (eg access management; backup management; security incident management);

- Physical security control (eg video surveillance in installations);

- Institutional relations (eg registration of visitors, sending of invitations);

- Recruitment and selection of candidates.

WHAT ARE THE DEADLINES FOR TREATMENT AND RETENTION OF PERSONAL DATA?

AAC processes and keeps your personal data according to the purposes for which they are processed and only for the period of time necessary to fulfill the purposes that motivated their collection and conservation, except in cases where there is a specific legal obligation.

In the particular case of spontaneous applications, they are analyzed, asking the AAC to express consent to keep them on file for a certain period - which, in compliance with the recommendations of the National Data Protection Commission, cannot exceed (12) twelve months. – in anticipation of a future professional opportunity.

WHAT ARE YOUR RIGHTS?

The holder of personal data has rights to information, access and rectification or erasure of personal data and the right to data portability, the right to limit or oppose the processing of their data, within the scope and under the RGPD and other applicable legislation. .

If the treatment depends on consent, the data subject has the right to withdraw consent at any time, although this right does not compromise the lawfulness of the treatment carried out on the basis of the consent previously given.

You also have the right to file a complaint regarding the processing of your data with the National Data Protection Commission, using the contacts provided by this entity for this purpose.

Exercise your rights through the following contacts:

E-mail: rgpd@aalmeida.pt

Letter: ANTÓNIO ALMEIDA, CORTIÇAS, S. A., Rua de Docins, n.º 455, 4535-371 SANTA MARIA DE LAMAS.

AAC has its own form for exercising your rights, and if you wish, you can request it through the contacts mentioned above.

The exercise of the rights is free of charge, unless the request is manifestly unfounded or excessive or unjustifiably repeated, in which case a reasonable fee may be charged taking into account the costs.

The response to requests must be provided, without undue delay, within one month of receipt of the request, unless it is a particularly complex request or occurs in exceptional circumstances. This period may be extended by up to two months, when necessary, taking into account the complexity of the request and the number of requests received.

As part of your request, you may be asked to prove your identity in order to ensure that personal data is only shared with the respective holder.

UNDER WHAT CIRCUMSTANCES IS DATA COMMUNICATION TO OTHER ENTITIES (THIRD PARTIES AND SUBCONTRACTORS)?

Your data may be transmitted to subcontractors so that they can process it in the name and on behalf of AAC. In this case, AAC will take appropriate measures to ensure that the subcontractors who have access to the data are reputed and offer the highest guarantees at this level, which will be duly established and contractually safeguarded between AAC and the subcontractors.

The data may also be transmitted to third parties - entities other than AAC or subcontractors - in case the data subject has consented or entities to whom the data must be communicated by law, such as the Tax Authority, judicial authorities, police bodies criminal, among others.

UNDER WHAT CIRCUMSTANCES DOES AAC TRANSFER YOUR DATA TO A THIRD COUNTRY?

AAC may need to transfer your personal data to a third country outside the European Union. In such cases, AAC will ensure that data transfers are carried out in strict compliance with the applicable legal provisions, including, where applicable, the conclusion of the appropriate contractual instruments and that guarantee respect for the legal requirements in force.

WHAT MEASURES DOES AAC TAKE TO ENSURE THE SECURITY OF YOUR PERSONAL DATA?

AAC guarantees the protection of your personal data against any loss, destruction, alteration, access or improper or unauthorized use, adopting all legally required measures for this purpose.

For this purpose, AAC has technical and organizational measures that aim to guarantee the security of information and protect it against any deliberate or accidental acts that may cause its manipulation, destruction, loss or unauthorized use.

Additionally, AAC employees authorized to access personal data are bound by the duty of confidentiality and subcontractors who, within the scope of the provision of services, process their personal data in the name and on behalf of AAC, are obliged, in writing , to implement appropriate technical and security measures that, at any time, meet the requirements set out in the legislation in force and ensure the defense of the data subject's rights (namely, the protection of privacy and personal data).

EXCLUSION

This Privacy Policy does not apply to AAC employees.

The personal data of AAC workers are treated in accordance with the Privacy Policy that is detailed in an internal document.

AMENDMENT TO THE PRIVACY POLICY

The information contained in this document may have to change over time. We therefore advise you to make your inquiry through our website, accessible at www.aalmeida.pt, where this information will be updated at all times.